Employee Master Data
A deeper HR record for every employee, beyond the basic Employee List.
What is Employee Master Data?
This screen is a detailed HR record for each employee — broader than the Employee List. It groups information into sections: Identity, Role, Attendance, Contract, Performance, Compliance, Management, and System.
Why does it exist separately from Employee List?
The Employee List is meant for quick day-to-day use (adding people, checking attendance for today). Master Data holds slower-moving HR information — employment type, job level, probation dates, increments, PF/ESIC/insurance status, and who someone reports to — that you'd look up less often but need to keep accurate.
When would I use this screen?
- Checking someone's employment type (Intern, Full Time) or job level
- Looking up when someone's probation ends or their next increment is due
- Checking whether PF, ESIC or insurance applies to an employee
- Finding out who an employee's manager or reporting manager is
- Sharing an employee's public profile link
Before you start
You need access to the Employee Master Data screen. This is HR-level information, so access is typically more limited than the Employee List.
What each field group means
| Group | What it covers |
|---|---|
| Identity | EID, Name, Email, Gender, Designation. |
| Role | Subsidiary, Employment Type (e.g. Intern, Full Time), Job Level, Status, Work Location, Shift Type. |
| Attendance | Whether attendance is required, weekly off days and count, grace time. |
| Contract | Joining date, probation end date, last increment date and percentage, days until next increment. |
| Performance | Yearly performance score. |
| Compliance | Whether PF (Provident Fund), ESIC and Insurance apply to this employee. |
| Management | Manager and reporting manager. |
| System | A public profile link for the employee (“View Link”). |
How to view or adjust the columns you see
- Open Employee Master Data
Go to Manpower → Teams → Employee Master Data.
- Narrow the list if needed
Use Add Filter to filter the list, or the search box to find a specific person.
- Choose which columns to show
Click Select Columns to show or hide specific fields — useful since this screen has more columns than fit on one screen.
Example
This is the kind of record you'd check to confirm someone's employment terms without opening their personal file.
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